As an exhibitor, you must ensure the health, safety and welfare of your employees, contractors, and visitors as far as is reasonably practicable throughout the exhibition. You should also ensure that your actions (or inactions) do not give rise to accidents, injuries, or unsafe working environments. You must provide proper information, instruction, and training and oversee all parties working for you throughout the show’s tenancy.

• You should check that any of your contractors, suppliers, agents, etc., have a health & safety policy and are suitable for the exhibition environment. 
• When designing your stand, you must consider the working hours of the event alongside the capabilities of the onsite construction team and any equipment they may need, such as suitable materials and personal protective equipment (PPE) (e.g., suitable footwear, clothing, and high-visibility jackets)
• Your attention is drawn to the Health & Safety at Work Act (1974) and the regulations made under this Act, and you are reminded that the duties imposed by these laws are not reduced, regardless of whether an employer is in their own office or participating in an exhibition. Failure to do so represents a breach of UK law and could result in the prosecution of an exhibitor/contractor by the Health & Safety Executive (HSE). Among the statutory duties listed under the health & safety legislation, the following are particularly relevant to this event, although are by no means exhaustive:
• The safe use and storage of chemicals, flammable liquids, and substances removed from the exhibition venue after use or, in exceptional circumstances, brought to the attention of the venue cleaning department for safe and proper disposal. Such products must not be placed in general rubbish bins or tips.
• Companies must cooperate with other employers (e.g., Exhibition Organisers) when sharing a temporary or permanent workplace.
• The Organisers’ nominated contractor will conduct all electrical work within the hall. Compliance with the Electricity at Work Regulations 1989 is mandatory.
• Emergency gangways must be maintained throughout tenancy.
• Understand the fire and emergency procedures of the venue, which will be circulated to all exhibitors and contractors, and include the location of the Medical Centre within the venue.
• All fluorescent lighting is removed from the exhibition venue and disposed of appropriately. Please click here for suggestions on how to recycle your spent lamps.
• Work areas are maintained free from general waste materials, which could be hazardous to other operatives.
• A written company health and safety policy should exist if the company has five or more employees.
• Lifting equipment is used by competent and trained personnel, i.e., the event’s official Freight and Logistics supplier.
• All stand materials used for construction or display comply with Local Authority Standards and not less than British Class 1 flammability standards.
• Ensuring portable electric equipment is:
  • used for the purpose for which it is designe
  • fitted correctly with the appropriate safety guards and used
  • used with the minimum length of trailing leads
  • not left unattended with a live power supply to it.
• Operatives to wear suitable PPE where identified in their risk assessment, including eye, ear, foot, and hand protection, and hard hats when working beneath or near overhead working.
• A suitable and sufficient risk assessment should exist in respect to all the significant risks taking place onsite
• At least one competent safety adviser must be appointed to assist in overseeing all health & safety responsibilities onsite.
• Only scaffolding that incorporates standard safety features may be used, and that any tower scaffold in use is properly stabilised prior to and during use.
• Hazardous noise levels at this event is classed as sound that exceeds 80dB(A), therefore all activity must remain below 80dB(A). If in doubt, the Organiser’s decision will be final. If the noise level is excessively breached, power to the stand will be cut.